Operations Coordinator

Prima Living, a proud member of the Primacorp group of companies, is leading the next generation of senior living in Canada with their Amenida brand. Guided by Primacorp's vision and resources, we're growing a network of vibrant, people-first communities that put compassion and connection at the heart of everything we do. Through cultural inclusivity, operational excellence, and genuine care, we're redefining what retirement living can be. Together, Prima Living and Primacorp are building a purpose-driven future where every resident feels valued, supported, and truly at home.

Job Title: Operations Coordinator

Location: Toronto, GTA

Start Date: Immediately

Job Type: Full Time, Permanent

Compensation: $30-40 houly 

Your Day to Day:

The Operations Coordinator’s duties will include, but are not limited to, the following:

• Support the Senior Vice President of Strategy and Business Development with day-to-day operational coordination and administrative tasks across the Seniors Home Division.
• Coordinate purchasing activities for the region, including preparing purchase requests, tracking orders, and ensuring timely delivery of goods and services.
• Liaise with vendors and suppliers to obtain quotes, compare pricing, and support RFQ/RFP processes as required.
• Maintain accurate vendor records, pricing agreements, and purchasing documentation.
• Monitor purchase orders and invoices to ensure accuracy, compliance with internal policies, and adherence to approved budgets.
• Support cost-control initiatives by tracking spend, identifying variances, and assisting with expense reduction initiatives at site level.
• Work closely with Finance and Operations teams to resolve purchasing, invoicing, or vendor-related discrepancies.
• Arrange, plan, and coordinate business appointments, including preparation of meeting materials, background information, and notes.
• Prepare and maintain operational documents, reports, and correspondence to support leadership decision-making.
• Support data collection and analysis to assist with strategic and operational planning.
• Lead food cost reduction projects in Toronto and other locations in line with defined scope and timelines.
• Support Accounts Payable activities in Yardi and ensure vendors are paid accurately and on time.
• Assist sites with transitioning services related to new acquisitions.
• Reconcile corporate credit card spending and ensure proper documentation and compliance.
• Perform other duties as assigned to support business objectives and operational efficiency.

What You Bring to the Table:

• Undergraduate degree in Business Administration, Commerce, Supply Chain, Operations Management, or a related field.
• Minimum two (2) years of experience in operations coordination, purchasing, procurement, or business operations.
• Experience coordinating purchasing or vendor management activities.
• Ability to safeguard highly confidential information and demonstrate discretion, professionalism, and integrity.
• Flexibility to manage changing priorities and task urgency in a fast-paced environment.

Skills and Abilities:

• Excellent written and verbal communication skills, including business writing and presentations.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with ERP or property management systems such as Microsoft Dynamics 365 (D365) and/or Yardi is a strong asset.
• Highly organized with strong attention to detail and accuracy.
• Demonstrated ability to produce high-quality, error-free deliverables within tight deadlines.
• Strong interpersonal skills with the ability to build and maintain internal and external stakeholder relationships.
• Ability to work independently and apply sound judgment.
• Professional demeanor with a commitment to quality service, compliance, and ethical standards.
• Adaptable, proactive, and able to remain focused under pressure.

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Don't hold back!- apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team.

We are proudly Canadian - rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.